Privacy Policy

Privacy Policy | Cool Designs Ltd
As of 25.06.2024

Who we are
The data controller responsible in accordance with the purposes of the UK General Data Protection
Regulation (UK GDPR) and other data protection regulations is:
Cool Designs Ltd
C D L, South Shore Road, East Gateshead Industrial Estate
NE8 3AE
United Kingdom
01915496964
support@cooldesignsltd.co.uk
www.cdlweb.info

How to contact the data protection officer
The designated data protection officer is:
DataCo International UK Limited
Suite 1,3rd Floor Suite 1, 11 – 12 St James’s Square,
London, United Kingdom
SW1Y 4LB
Telephone: +442035146557
Email: privacy@dataguard.co.uk

General information on data processing
On this page, we provide you with information regarding the processing of your personal data on our
website.
How we collect and use your personal data will depend on how you interact with us or the services you use.
We only collect, use or share your personal data where we have a legitimate purpose and a legal basis for
doing so.

What do we mean by ‘legal basis’?
Consent (Art. 6(1) (a) UK GDPR)– You have given us your consent to process your personal data for the
specific purpose we have explained to you. You have the right to withdraw your consent at any time. For
further information on how to withdraw consent, please see the ‘Exercising your rights’ subsections in the
subsequent sections of this Privacy Policy.

Contract (Art 6(1) (b) UK GDPR) – We need to use your data to fulfil a contract you have with us.
Alternatively, it’s necessary to use your data because we have asked you to, or you have taken yourself,
specific steps before entering that contract.

Legal Obligation (Art 6(1) (c) UK GDPR) – We need to use you’re your data to comply with the law.
Vital Interests (Art 6(1) (d) UK GDPR) – Processing your data is necessary to protect your vital interests or
of another person. For example, to prevent you from serious physical harm.
Public Task (Art 6(1) (e) UK GDPR) – Using your data is necessary for the performance of a task carried out
in the public interest, or because it is covered by a task set out in law, for example, for a statutory function.
Legitimate Interests (Art 6(1) (f) UK GDPR) – Processing your data is necessary to support a legitimate
interest we or another party has, only where this is not outweighed by your own interests.
Please note where your data is processed under the performance of a contract or for a legal obligation, if
you do not provide the data requested, we may be unable to provide you with our app.

Data sharing and international transfers
As explained throughout this Privacy Policy, we use various service providers to help us deliver our services
and keep your data secure. When we use these service providers, it is necessary for us to share your
personal data with them.
We have agreements in place with all our service providers that we share your data with that oblige them to
protect your data.
Where your personal data is shared outside the UK, we ensure that your personal data is given an
equivalent level of protection, either because the jurisdiction to which your data is transferred has an
‘adequate’ data protection standard according to the UK Government, or by using another safeguard such
as an enhanced contractual agreement, i.e. the International Data Transfer Agreement. You can request a
copy of the contractual agreements we have concluded with our service providers for these purposes by
sending an email to the email address provided in this Privacy Policy.

Your rights
When your personal data is processed, you are a data subject within the meaning of the UK GDPR and have
the following rights:
1. Right of access (Art. 15 UK GDPR)
You may request the data controller to confirm whether your personal data is processed by them.
If such processing occurs, you can request the following information from the data controller:
Purposes of processing
Categories of personal data being processed.
Recipients or categories of recipients to whom the personal data have been or will be disclosed.
Planned storage period or the criteria for determining this period
The existence of the rights of rectification, erasure or restriction or opposition.
The existence of the right to lodge a complaint with a supervisory authority.
If applicable, origin of the data (if collected from a third party).
If applicable, existence of automated decision-making including profiling with meaningful information
about the logic involved, the scope and the effects to be expected.
If applicable, transfer of personal data to a third country or international organization.
2. Right to rectification (Art. 16 UK GDPR)
You have a right to rectification and/or modification of the data, if your processed personal data is incorrect
or incomplete. The data controller must correct the data without delay
3. Right to the restriction of processing (Art. 18 UK GDPR)
You may request the restriction of the processing of your personal data under the following conditions:
If you challenge the accuracy of your personal data for a period that enables the data controller to
verify the accuracy of your personal data.
The processing is unlawful, and you oppose the erasure of the personal data and instead request the
restriction of their use instead.
The data controller or its representative no longer need the personal data for the purpose of
processing, but you need it to assert, exercise or defend legal claims; or
If you have objected to the processing pursuant and it is not yet certain whether the legitimate
interests of the data controller override your interests.
4. Right to erasure (“Right to be forgotten”) (Art. 17 UK GDPR)
If you request from the data controller to delete your personal data without undue delay, they are required
to do so immediately if one of the following applies:
Personal data concerning you is no longer necessary for the purposes for which they were collected or
processed.
You withdraw your consent on which the processing is based pursuant to and where there is no other
legal basis for processing the data.
You object to the processing of the data and there are no longer overriding legitimate grounds for
processing, or you object pursuant to Art. 21 (2) UK GDPR.
Your personal data has been processed unlawfully.
The personal data must be deleted to comply with a legal obligation in Union law or Member State law
to which the data controller is subject.
Your personal data was collected in relation to information society services offered pursuant to Art. 8
(1) UK GDPR.
The right to deletion does not exist if the processing is necessary
to exercise the right to freedom of speech and information;
to fulfil a legal obligation required by the law of the Union or Member States to which the data
controller is subject, or to perform a task of public interest or in the exercise of public authority
delegated to the representative.
for reasons of public interest in the field of public health.
for archival purposes of public interest, scientific or historical research purposes or for statistical
purposes.
to enforce, exercise or defend legal claims.
5. Right to data portability
You have the right to receive your personal data given to the data controller in a structured and machinereadable
format. In addition, you have the right to transfer this data to another person without hindrance by
the data controller who was initially given the data.
6. Right to object
For reasons that arise from your particular situation, you have, at any time, the right to object to the
processing of your personal data pursuant to Art. 6 (1) (e) or 6 (1) (f) UK GDPR; this also applies to profiling
based on these provisions.
If the personal data relating to you are processed for direct marketing purposes, you have the right to object
at any time to the processing of your personal data in regard to such advertising; this also applies to
profiling associated with direct marketing.
7. Right to complain to a supervisory authority
You have the right to complain to the ICO if you are unhappy with how we have used your data and/or
believe that the processing of the personal data concerning you violates the applicable law. The ICO´s
address: Information Commissioner´s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline
number: 0303 123 1113 ICO website: https://www.ico.org.uk

Data processing when you load our website
1. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and relevant information from
the computer system of the calling device.
The following data is collected:
Information about the browser type and the version used
The user’s operating system
Date and time of access
This data is stored in the log files of our system.
2. Purpose of data processing
The temporary storage of the IP address by the system is necessary for the delivery of the website to the
computer of the user. For this purpose, the user’s IP address must be kept for the duration of the session.
The storage in logfiles is done to ensure the functionality of the website. The data is also used to optimize
the website and to ensure the security of our IT systems. An analysis of the data for marketing purposes
does not take place.
3. Legal basis for data processing
The legal basis for the temporary storage of data and logfiles is Art. 6 (1) (f) UK GDPR.
4. Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. The session is
complete when the collection of data for the provision of the website is accomplished.
If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is
possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the
calling client is not possible.
5. Exercising your rights
The collection of data for the provision of the website and the storage of the data in log files is absolutely
necessary for the operation of the website. The user can object to this. Whether the objection is successful
is to be determined within the framework of a balancing of interests.

Use of cookies
1. Description and scope of data processing
When you visit our website, we use technical tools for various functions, in particular cookies, which can be
stored on your device. When you visit our website for the first time and at any time later, you have the
choice of whether you generally permit the setting of cookies or which individual additional functions you
would like to select. You can make changes in your browser settings or via our consent manager. Cookies
are text files or information in a database that are stored on your hard drive and assigned to the browser
you are using so that certain information can be passed to the entity that sets the cookie.
We use essential cookies, which are required for the technical structure of the website.
Without these cookies, our website cannot be displayed (completely correctly) or the support functions are
not possible.
The following data is stored and transmitted in essential cookies:
Frequency of page views
2. Purpose of data processing
The purpose of using essential cookies is to ensure the functionality of our website. Some functions of our
website cannot be offered without the use of cookies. For these, it is necessary that the browser is
recognised even after a page change.
We need essential cookies for the following purposes:
Storage of search queries
3. Legal basis for data processing
The legal basis for the processing of personal data using non-essential cookies is Art. 6 (1) (a) UK UK GDPR.
The legal basis for the processing of personal data using essential cookies is Art. 6 (1) (f) UK UK GDPR,
legitimate interests.
4. Exercising your rights
You can revoke consent to the use of cookies and manage your consent preferences at any time at the
following link: https://www.cdlweb.info/#

Newsletter
1. Description and scope of data processing
You can subscribe to a newsletter on our website free of charge. When subscribing for the newsletter, the
data from the input mask is transmitted to us.
We collect the following data from you in order to provide this service:
Email address
No data will be passed on to third parties in connection with data processing for the dispatch of newsletters.
The data will be used exclusively for sending the newsletter.
2. Purpose of data processing
The user’s email address is collected to deliver the newsletter to the recipient.
Additional personal data as part of the registration process is collected to prevent misuse of the services or
email address.
3. Legal basis for data processing
The legal basis for the processing of data provided by the user after registration for the newsletter is Art. 6
(1) (a) UK GDPR if the user has given his consent.
4. Duration of storage
The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was
collected. The user’s email address will therefore be stored as long as the newsletter subscription is active.
The other personal data collected during the registration process is generally deleted after a period of seven
days.
5. Exercising your rights
The subscription for the newsletter can be cancelled by the data subject at any time. For this purpose, every
newsletter contains an opt-out link.
Through this, it is also possible to withdraw the consent to the storage of personal data collected during the
registration process.

Contact form
1. Description and scope of data processing
A contact form is available on our website, which can be used for electronic contact. If you make use of this
option, the data entered in the contact form will be transmitted to us and stored.
When sending the message the following data will also be stored:
Email address
Last name
First name
IP address of the user’s device
Date and time
2. Purpose of data processing
The processing of the personal data from the form as well as if you contact us by mail serves us exclusively
for the purpose of establishing contact.
The other personal data processed during the sending process serve to prevent misuse of the contact form
and to ensure the security of our information technology systems.
3. Legal basis for data processing
The legal basis for the processing of data transmitted while sending an email is Art. 6 (1) (f) UK GDPR. Our
legitimate interest is to provide you with the best possible response to the request you send to us via the
contact form. If the purpose of the email contact is to conclude a contract, the additional legal basis for the
processing is Art. 6 (1) (b) UK GDPR.
4. Duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were
collected. For the personal data from the contact form and those sent by email, this is the case when the
respective conversation with the user has ended. The conversation ends when it can be inferred from the
circumstances that the facts in question have been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of seven
days at the latest.
5. Exercising your rights
If you contact us via the the contact form or via e-mail, you can object to the storage of your personal data
at any time, by the following means:
Once you have provided your email address to subscribe to our newsletter, all newsletters have a
preference option (unsubscribe) to allow you to object to the use of your data for this purpose. Additionally,
any individual sending an email to Cool Designs can request any addition or removal of service or object to
their data being stored.
In this case, all personal data stored while establishing contact will be deleted.

Hosting
The website is hosted on servers of a service provider commissioned by us.
Our service provider is:
1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany.
For further information on the processing of personal data by 1&1 please see: https://www.ionos.com/termsgtc/
privacy-policy/
The servers automatically collect and store information in so-called server log files, which your browser
automatically transmits when you visit the website. The stored information is:
Information about the browser type and the version used
The user’s operating system
Date and time of access
This data will not be merged with other data sources. The data is collected on the basis of Art. 6 (1) (f) UK
GDPR. The website operator has a legitimate interest in the technically error-free presentation and
optimization of his website – and server log files are therefore recorded.
The server of the website is geographically located in the UK.
This privacy policy has been created with the assistance of DataGuard.